Procurement Hub: Places For People - Facilities Management

UK-London: Facilities management services.
Section I: Contracting Authority
      I.1) Name and addresses
             Places for People Homes Limited
             305 Grays Inn Rd, London, WC1X 8QR, United Kingdom
             Tel. +44 1772897200, Email: purchasing@placesforpeople.co.uk
             Main Address: www.placesforpeople.co.uk
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Facilities-management-services./82222VM7VF
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/82222VM7VF to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Places For People - Facilities Management       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      79993100 - Facilities management services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Places for People are seeking to appoint suppliers for the provision and delivery of Places for People’s national Facilities Management programme. This contract covers Places for People’s commercial properties as well as our regular workplaces, which are a mix of different types of commercial buildings that are used to support our operational activities. There are 20 workplaces properties (referred to as offices) and 17 commercial properties (referred to as depots) that will need to be services as part of this contract. These properties are spread throughout England and Scotland, including London, Bristol, Leeds and Edinburgh.       
      II.1.5) Estimated total value:
      Value excluding VAT: 630,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 2
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lot 1 - Fire Safety & Security / Lot 2 - M&E

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Fire Safety & Security       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      31625000 - Burglar and fire alarms.
      32231000 - Closed-circuit television apparatus.
      32234000 - Closed-circuit television cameras.
      32235000 - Closed-circuit surveillance system.
      32360000 - Intercom equipment.
      79993000 - Building and facilities management services.
      44115310 - Roller-type shutters.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This Lot is for the provision of Fire & Safety management for all required properties, both commercial and workplaces. The required works are listed below, and the frequency of works is detailed in the tender documents:

Automatic Door Servicing
Barrier Maintenance (Ingress/Egress)
CCTV Maintenance
Door Access Maintenance
Fire Alarm Maintenance
Fire Alarm Monitoring
Fire Damper
Fire Extinguisher
Fire Risk Assessment
Gas Suppression System
Intercom - Maintenance
Intruder Alarm Servicing
Leak Detection (Hydrosense)
Manual Door Servicing
Panic Alarm Maintenance
Room Integrity Test
Smoke Vent Maintenance
Water Leak Detection Maintenance

*Please note that not all properties will require these services. Further detail of each site and the required works is included in the tender documents*
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 330,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2024 / End: 31/03/2027       
      This contract is subject to renewal: Yes       
      Description of renewals: There is an option to extend the contract by a maximum of two years, split into two separate 12 month periods, at the sole discretion of Places for People.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://procurementhub.delta-esourcing.com/respond/82222VM7VF       
II.2) Description Lot No. 2
      
      II.2.1) Title: M&E       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      50710000 - Repair and maintenance services of electrical and mechanical building installations.
      79993000 - Building and facilities management services.
      42500000 - Cooling and ventilation equipment.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This lot is for the provision of Mechanical and Electrical (M&E) services for all properties included in this contract. The required services for workplaces (offices) includes, but are not limited to:

•Air handling units maintenance (including the pumps, humidifiers and filters / belts
•Chiller plant maintenance
•Gas boiler maintenance and tightness test
•Fan coil servicing
•Heating pump maintenance
•Major generator servicing
•Minor generator inspection
•Movable wall servicing
•Pressurisation unit servicing
•Roller shutter maintenance

*Please note that not all properties will require these services. Further detail of each site and the required works is included in the tender documents*
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 300,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2024 / End: 31/03/2027       
      This contract is subject to renewal: Yes       
      Description of renewals: There is an option to extend the contract by a maximum of two years, split into two separate 12 month periods, at the sole discretion of Places for People.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://procurementhub.delta-esourcing.com/respond/82222VM7VF       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 08/01/2024 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 08/01/2024
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://procurementhub.delta-esourcing.com/tenders/UK-UK-London:-Facilities-management-services./82222VM7VF

To respond to this opportunity, please click here:
https://procurementhub.delta-esourcing.com/respond/82222VM7VF
   VI.4) Procedures for review
   VI.4.1) Review body:
             Places for People
       4 The Pavilions, Preston, PR2 2YB, United Kingdom
       Tel. +44 1772897200
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 23/11/2023

Annex A