UK-London: Facilities management services.
Section I: Contracting Authority
I.1) Name and addresses
Places for People Homes Limited
305 Grays Inn Rd, London, WC1X 8QR, United Kingdom
Tel. +44 1772897200, Email: purchasing@placesforpeople.co.uk
Main Address: www.placesforpeople.co.uk
NUTS Code: UKI
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Facilities-management-services./82222VM7VF
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/82222VM7VF to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Places For People - Facilities Management
Reference Number: Not provided
II.1.2) Main CPV Code:
79993100 - Facilities management services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: Places for People are seeking to appoint suppliers for the provision and delivery of Places for People’s national Facilities Management programme. This contract covers Places for People’s commercial properties as well as our regular workplaces, which are a mix of different types of commercial buildings that are used to support our operational activities. There are 20 workplaces properties (referred to as offices) and 17 commercial properties (referred to as depots) that will need to be services as part of this contract. These properties are spread throughout England and Scotland, including London, Bristol, Leeds and Edinburgh.
II.1.5) Estimated total value:
Value excluding VAT: 630,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lot 1 - Fire Safety & Security / Lot 2 - M&E

II.2) Description
II.2) Description Lot No. 1

II.2.1) Title: Fire Safety & Security
Lot No: 1
II.2.2) Additional CPV codes:
31625000 - Burglar and fire alarms.
32231000 - Closed-circuit television apparatus.
32234000 - Closed-circuit television cameras.
32235000 - Closed-circuit surveillance system.
32360000 - Intercom equipment.
79993000 - Building and facilities management services.
44115310 - Roller-type shutters.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This Lot is for the provision of Fire & Safety management for all required properties, both commercial and workplaces. The required works are listed below, and the frequency of works is detailed in the tender documents:

Automatic Door Servicing
Barrier Maintenance (Ingress/Egress)
CCTV Maintenance
Door Access Maintenance
Fire Alarm Maintenance
Fire Alarm Monitoring
Fire Damper
Fire Extinguisher
Fire Risk Assessment
Gas Suppression System
Intercom - Maintenance
Intruder Alarm Servicing
Leak Detection (Hydrosense)
Manual Door Servicing
Panic Alarm Maintenance
Room Integrity Test
Smoke Vent Maintenance
Water Leak Detection Maintenance

*Please note that not all properties will require these services. Further detail of each site and the required works is included in the tender documents*
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 330,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/04/2024 / End: 31/03/2027
This contract is subject to renewal: Yes
Description of renewals: There is an option to extend the contract by a maximum of two years, split into two separate 12 month periods, at the sole discretion of Places for People.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://procurementhub.delta-esourcing.com/respond/82222VM7VF
II.2) Description Lot No. 2

II.2.1) Title: M&E
Lot No: 2
II.2.2) Additional CPV codes:
50710000 - Repair and maintenance services of electrical and mechanical building installations.
79993000 - Building and facilities management services.
42500000 - Cooling and ventilation equipment.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for the provision of Mechanical and Electrical (M&E) services for all properties included in this contract. The required services for workplaces (offices) includes, but are not limited to:

•Air handling units maintenance (including the pumps, humidifiers and filters / belts
•Chiller plant maintenance
•Gas boiler maintenance and tightness test
•Fan coil servicing
•Heating pump maintenance
•Major generator servicing
•Minor generator inspection
•Movable wall servicing
•Pressurisation unit servicing
•Roller shutter maintenance

*Please note that not all properties will require these services. Further detail of each site and the required works is included in the tender documents*
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 300,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/04/2024 / End: 31/03/2027
This contract is subject to renewal: Yes
Description of renewals: There is an option to extend the contract by a maximum of two years, split into two separate 12 month periods, at the sole discretion of Places for People.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://procurementhub.delta-esourcing.com/respond/82222VM7VF


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 08/01/2024 Time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
IV.2.7) Conditions for opening of tenders:
Date: 08/01/2024
Time: 12:00


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://procurementhub.delta-esourcing.com/tenders/UK-UK-London:-Facilities-management-services./82222VM7VF

To respond to this opportunity, please click here:
https://procurementhub.delta-esourcing.com/respond/82222VM7VF
VI.4) Procedures for review
VI.4.1) Review body:
Places for People
4 The Pavilions, Preston, PR2 2YB, United Kingdom
Tel. +44 1772897200
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 23/11/2023

Annex A