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Procurement Hub: Ongo - Property Services Framework

  Procurement Hub is using Delta eSourcing to run this tender exercise

Notice Summary
Title: Ongo - Property Services Framework
Notice type: Contract Notice
Authority: Procurement Hub
Nature of contract: Services
Procedure: Open
Short Description: This tender opportunity is for the appointment of Suppliers onto a multi-specialism Property Services Framework for Ongo Homes Ltd (OH). The framework includes Lots for specialist cleaning services, specialist clearance services, garden clearance services, security services and pest control services. The services are primarily required to void properties but may also be required to any property managed by Ongo including tenanted properties, communal areas and estates. Ongo Homes Ltd is a Registered Social Landlord (RSL) currently owning and maintaining nearly 10,000 homes across the whole of the North Lincolnshire Region. Ongo Homes Ltd is wholly owned by Ongo Partnership Limited. Ongo Homes Ltd is a charitable Community Benefit Society registered under the Co-operative and Community Benefit Societies Act 2014 (Registered No 7639).
Published: 19/07/2021 17:06
Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

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UK-Scunthorpe: Sewage-, refuse-, cleaning-, and environmental services.
Section I: Contracting Authority
      I.1) Name and addresses
             Ongo Homes Ltd
             Ongo House, 26-30 High Street, Scunthorpe, DN15 6AT, United Kingdom
             Tel. +44 1724279900, Email: Procurement@ongo.co.uk
             Main Address: www.ongo.co.uk, Address of the buyer profile: www.ongo.co.uk
             NUTS Code: UKE13
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Scunthorpe:-Sewage-%2C-refuse-%2C-cleaning-%2C-and-environmental-services./K2S75QP8H8
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/K2S75QP8H8 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Ongo - Property Services Framework       
      Reference Number: 0563/OH
      II.1.2) Main CPV Code:
      90000000 - Sewage-, refuse-, cleaning-, and environmental services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: This tender opportunity is for the appointment of Suppliers onto a multi-specialism Property Services Framework for Ongo Homes Ltd (OH). The framework includes Lots for specialist cleaning services, specialist clearance services, garden clearance services, security services and pest control services. The services are primarily required to void properties but may also be required to any property managed by Ongo including tenanted properties, communal areas and estates.

Ongo Homes Ltd is a Registered Social Landlord (RSL) currently owning and maintaining nearly 10,000 homes across the whole of the North Lincolnshire Region. Ongo Homes Ltd is wholly owned by Ongo Partnership Limited. Ongo Homes Ltd is a charitable Community Benefit Society registered under the Co-operative and Community Benefit Societies Act 2014 (Registered No 7639).       
      II.1.5) Estimated total value:
      Value excluding VAT: 800,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Specialist Cleaning Services       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      90911000 - Accommodation, building and window cleaning services.
      90911100 - Accommodation cleaning services.
      90911200 - Building-cleaning services.
      
      II.2.3) Place of performance:
      UKF30 Lincolnshire
      UKF3 Lincolnshire
      UKE13 North and North East Lincolnshire
      UKE YORKSHIRE AND THE HUMBER
      
      II.2.4) Description of procurement: Ongo Homes (OH) has a requirement to undertake Specialist Cleaning Services to domestic and small to medium sized commercial void properties as well as tenanted properties, communal areas and within estates.

The services required includes environmental/pre cleans, final void clean to cleared void properties and cleaning to ensure the property is fit for purpose and is clean before tenant moves in.

Full specifications are included within the tender documents. This Lot will be awarded to a maximum of three suppliers.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 160,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: There is the option to extend the framework agreement for a period of 12 months
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The estimated spend is £20,000-£40,000 per annum over the initial 36 month framework or a maximum of £160,000 including the optional extension period. Spend will be at the lower end of the range if the properties/voids need all of the services of the One Stop Shop as this will then be within the scope of Lot 4.       
II.2) Description Lot No. 2
      
      II.2.1) Title: Specialist Clearance Services       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      90500000 - Refuse and waste related services.
      
      II.2.3) Place of performance:
      UKF30 Lincolnshire
      UKF3 Lincolnshire
      UKE13 North and North East Lincolnshire
      UKE YORKSHIRE AND THE HUMBER
      
      II.2.4) Description of procurement: Ongo Homes (OH) has a requirement to undertake Specialist Clearance Services to domestic and small to medium sized commercial void properties as well as tenanted properties, communal areas and within estates.

The services required includes to clear void properties complete of all contents left by the previous tenant to all the internal areas including the loft.

Full specifications are included within the tender documents. This Lot will be awarded to a maximum of three suppliers.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 160,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The estimated spend is £20,000-£40,000 per annum over the initial 36 month framework or a maximum of £160,000 including the optional extension period. Spend will be at the lower end of the range if the properties/voids need all of the services of the One Stop Shop as this will then be within the scope of Lot 4       
II.2) Description Lot No. 3
      
      II.2.1) Title: Garden Clearance Services       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      90910000 - Cleaning services.
      
      II.2.3) Place of performance:
      UKF30 Lincolnshire
      UKF3 Lincolnshire
      UKE13 North and North East Lincolnshire
      UKE YORKSHIRE AND THE HUMBER
      
      II.2.4) Description of procurement: Ongo Homes (OH) has a requirement to undertake Specialist Garden Clearance Services to domestic and small to medium sized commercial void properties as well as tenanted properties, communal areas and within estates.

The services typically include to clear void properties complete of all contents left by the previous tenant to all external garden areas, and to carry out environmental garden clearance services where applicable to enable other Ongo or contracted operatives to carry out their work safely in a clean place of work.

Full specifications are included within the tender documents. This Lot will be awarded to a maximum of three suppliers.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 120,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The estimated spend is £15,000-£30,000 per annum over the initial 36 month framework or a maximum of £120,000 including the optional extension period. Spend will be at the lower end of the range if the properties/voids need all of the services of the One Stop Shop as this will then be within the scope of Lot 4       
II.2) Description Lot No. 4
      
      II.2.1) Title: Cleaning and Clearance One Stop Shop       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      90910000 - Cleaning services.
      90500000 - Refuse and waste related services.
      90911000 - Accommodation, building and window cleaning services.
      90911100 - Accommodation cleaning services.
      90911200 - Building-cleaning services.
      
      II.2.3) Place of performance:
      UKF30 Lincolnshire
      UKF3 Lincolnshire
      UKE13 North and North East Lincolnshire
      UKE YORKSHIRE AND THE HUMBER
      
      II.2.4) Description of procurement: Ongo Homes (OH) has a requirement to undertake Specialist Cleaning Services, Specialist Clearance Services and Garden Clearance Services to domestic and small to medium sized commercial void properties as well as tenanted properties, communal areas and within estates.

Full specifications are included within the tender documents. This Lot will be awarded to a maximum of three suppliers.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 440,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The estimated spend is £55,000-£110,000 per annum over the initial 36 month framework or a maximum of £440,000 including the optional extension period. Spend will be at the lower end of the range if the properties/voids do not need all of the services of the One Stop Shop as this will then be within the scope of Lots 1-3       
II.2) Description Lot No. 5
      
      II.2.1) Title: Security Services       
      Lot No: 5       
      II.2.2) Additional CPV codes:
      79710000 - Security services.
      44221400 - Shutters.
      45421142 - Installation of shutters.
      
      II.2.3) Place of performance:
      UKF30 Lincolnshire
      UKF3 Lincolnshire
      UKE13 North and North East Lincolnshire
      UKE YORKSHIRE AND THE HUMBER
      
      II.2.4) Description of procurement: Ongo Homes (OH) has a requirement to undertake security screening to domestic and small to medium sized commercial properties as well as tenanted properties, communal areas and within estates.

Full specifications are included within the tender documents. This Lot will be awarded to a maximum of three suppliers.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 240,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The estimated spend is £30,000-£60,000 per annum over the initial 36 month framework or a maximum of £240,000 including the optional extension period.       
II.2) Description Lot No. 6
      
      II.2.1) Title: Pest Control Services       
      Lot No: 6       
      II.2.2) Additional CPV codes:
      90922000 - Pest-control services.
      
      II.2.3) Place of performance:
      UKF30 Lincolnshire
      UKF3 Lincolnshire
      UKE13 North and North East Lincolnshire
      UKE YORKSHIRE AND THE HUMBER
      
      II.2.4) Description of procurement: Ongo Homes (OH) has a requirement to undertake Pest Control Services to domestic and small to medium sized commercial void properties as well as tenanted properties, communal areas and within estates.

Full specifications are included within the tender documents. This Lot will be awarded to one provider.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 120,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The estimated spend is £20,000-£30,000 per annum over the initial 36 month framework or a maximum of £120,000 including the optional extension period.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 16           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 20/08/2021 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 20/08/2021
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://procurementhub.delta-esourcing.com/tenders/UK-UK-Scunthorpe:-Sewage-%2C-refuse-%2C-cleaning-%2C-and-environmental-services./K2S75QP8H8

To respond to this opportunity, please click here:
https://procurementhub.delta-esourcing.com/respond/K2S75QP8H8
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court of England and Wales
       Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 19/07/2021

Annex A


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